CALL FOR ABSTRACTS
51st Annual Meeting Of The
Canadian Association of Paediatric Surgeons
September 19-21, 2019
Québec City, Québec, Canada
The CAPS Program Committee invites the submission of abstracts for presentation at the 51st Annual Meeting of the Canadian Association of Paediatric Surgeons to be held in beautiful Québec City, Québec, Canada from Thursday, September 19th to Saturday, September 21st, 2019. A web-based format for the submission of abstracts will be available on the CAPS website at www.caps.ca, through the link in the “Annual Meeting” menu, under “Call for Abstracts”.
We are interested in all topics related to Paediatric Surgery including laboratory and clinical research, patient series, education, non-cardiac thoracic surgery, quality/safety, trauma and urology. Submissions will be accepted in the forms of original papers as oral or poster presentations that include quality and safety, innovation and technical reports. The word limit for the abstract submission is 250 words (see details below). Please note: there will be no specific video session this year. Additionally, there will be no “2-minute 2-slide format” and therefore, case reports will not be accepted. Papers presented at the meeting (oral or poster format) will be eligible for manuscript submission and consideration for publication in the CAPS edition of the Journal of Pediatric Surgery.
CAPS Prize Categories- at each CAPS Annual Meeting, prizes will be awarded to the best presentation by a student, best bilingual presentation, best oral presentation, best poster presentation and the Innovation prize.
Abstract categories: original papers, posters, innovation, technical reports
The abstract(s) you are about to submit will be reviewed and considered for the 2019 annual meeting. Incomplete abstracts or abstracts withdrawn from the submission website will NOT be considered for presentation. Please note the deadline for abstract submission- there will be NO EXTENSIONS granted for this deadline. For additional meeting information, please visit the CAPS website www.caps.ca.
Authors will be notified of the review outcome by e-mail by April 30, 2019. Notifications are sent only to the corresponding author’s e-mail address provided with the submission. It is the submitter’s responsibility to provide a reliable e-mail address, notify CAPS Program Chair of any e-mail address changes and inform the rest of their abstract team of CAPS notifications.
Short and descriptive titles are preferred.
Authors MUST disclose any financial interest/relationship that they have with any commercial interest related to the content of the presentation. In addition, authors must identify any off-label or experimental uses of any drugs that are presented in the abstract.
Institutional Review Board (IRB) and/or Institutional Animal Care and Use Committee (IACUC) approval must be indicated for all studies involving human subjects and/or animals. IRB approval is also required for retrospective reviews. Indication on the abstract form that IRB/IACUC approval has been obtained implies that written approval from the appropriate institutional committee has been obtained. Authors of abstracts that are exempt from IRB approval must provide documentation of exemption in the form of a letter from the chair of their IRB, or provide a letter from the senior CAPS member author on the abstract attesting to the fact that the study design meets all criteria for exemption from IRB review and approval. The program committee reserves the right to refuse claims of exemption if, in the opinion of the program committee members, the study design does not meet criteria for exemption. IRB/IACUC requirements must be satisfied upon submission of the abstract. Failure to comply with this requirement will result in the abstract being automatically withdrawn. There will be no exceptions to this rule. More detail about each approval type is below.
Any studies involving human subjects must conform to the principles of the Declaration of Helsinki of the World Medical Association (Clinical 57 Research 1966; 14:103) and must meet all of the requirements governing informed consent of the country in which it was performed. To complete your abstract submission you will be required to upload a copy of your IRB/IACUC approval (or equivalent of) or exemption for the abstract to be considered. If you are submitting an abstract based on a co-operative group trial results (COG), your institutional IRB for that specific trial will suffice.
Each abstract will be required to have an accompanying multiple choice question (MCQ) that will serve as part of the CAPS Annual Meeting’s Continuing Professional Development/Continuing Medical Education requirement for maintenance of certification credit. More details will be provided on the abstract submission website. If the author fails to provide this MCQ with the abstract submission, the abstract will be deemed “incomplete” and will not be accepted for consideration after submission closes on March 29th, 2019.
Credit for authorship implies substantial contributions to conception, design, analysis and interpretation of data, and to writing and revising the abstract. The number of authors should be reasonable, given the subject and experimental design. Data generated from multiple institutions should include an author from each institution or permission from a representative from each institution to use the data.
If none of the authors are members of CAPS, a CAPS member must sponsor the abstract. The sponsor agrees to assume the responsibilities above and attend the CAPS meeting. In addition to making sure the abstract is valid, ethical and understandable, the sponsor must also make sure the presentation is of value to the membership. The sponsor is expected to assist the presenter with editing should a manuscript be submitted to the Journal of Pediatric Surgery. The sponsor and authors MUST provide a signed letter uploaded with the abstract submission by March 29, 2019, affirming this level of supervision and assuring the program committee that oversight will continue through preparation of the presentation and the manuscript. Any abstract submission by a non-member without an accompanying CAPS sponsor’s letter will be deemed an incomplete submission and will not be considered for presentation.
A corresponding author must be designated for each abstract. The corresponding author must provide a reliable email at the time of abstract submission and must notify the CAPS Program Chair of any changes.T In addition to acting as the liaison for the abstract(s), the duty of the corresponding author is to warrant to CAPS he or she has reviewed the material to assure the quality and integrity of the work, and will supervise preparation of the presentation and the manuscript.
In an effort to encourage and disseminate novel ideas, authors are encouraged to submit abstracts detailing new techniques, therapies, or devices that have the potential to improve the treatment of pediatric patients. Abstracts may be submitted by attending surgeons or trainees as poster or podium presentations and will be judged on the uniqueness and potential impact of the idea, as well as the quality of the presentation. Submissions designed to promote a particular product are discouraged.
The corresponding author for each abstract will be notified of the status of their abstracts via e- mail by April 30, 2019. It is the responsibility of the corresponding author to notify the rest of the team.
Authors of accepted abstracts, especially podium presentations, are encouraged to submit a manuscript for publication in the CAPS edition of the Journal of Pediatric Surgery. Additional information will be provided in April, 2019, following abstract acceptance notification. Video abstracts are not eligible for manuscript consideration. It is the responsibility of the senior/corresponding author and/or CAPS sponsor to review, edit and approve the final manuscript for submission in the format required by the Journal of Pediatric Surgery. The CAPS Publications Committee will not provide additional editing services and is not responsible for any revisions required to ensure full compliance of journal requirements before final publication. Details on the Journal of Pediatric Surgery manuscript requirements and format can be found at: http://www.jpedsurg.org/content/authorinfo.So, mark your calendars for September 2019- we look forward to seeing you in Québec City!